Jefferson County Public Library
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Board of Trustees
The Jefferson County Public Library Board of Trustees will meet on June 11, 2026, at 4 PM Eastern. Anyone who wants to be added to the agenda must email contact@mjcpl.org at least 48 hours before the meeting.
May 19, 2026 - Notice of Adoption of Preliminary Determination
The Jefferson County Public Library Board of Trustees is composed of seven citizens who are residents of the library district. The trustees serve without pay and may serve four consecutive terms of four years each. The appointing authorities are:
Jefferson County Council: 2 appointments
Jefferson County Commissioners: 2 appointments
Madison Consolidated Schools: 2 appointments
Southwestern Schools: 1 appointment
The Library Board of Trustees establishes policies for the operation of the library district for which it is to provide services.
Board Members
Kelly Joyce - President
Appointing Body: Madison Consolidated Schools
Term 3: 7/1/24-6/30/2028
Mary Kay Butler - Vice-President
Appointing Body: Madison Consolidated Schools
Term 2: 7/1/22-6/30/2026
Sally Wurtz - Secretary
Appointing Body: Jefferson County Council
Term 4: 7/1/23-6/30/2027
Kathy Rosenberg
Appointing Body: Jefferson County Council
Term 4: 7/1/24-6/30/2028
Kathy Crafton
Appointing Body: Jefferson County Commissioners
Term 2: 7/1/24-6/30/2028
Robyn Ryle
Appointing Body: Southwestern Schools
Term 2: 7/1/22-6/30/2026
Terry Phillips
Appointing Body: Jefferson County Commissioners
Term 3: 7/1/22-6/30/2026
Meetings
The Board meets the second Thursday of each month at 4 PM in the auditorium at the Madison library. They welcome thoughtful comments from the community. If you'd like to speak at a Board meeting, please see the RULES.
Meeting Minutes
March 2026
Approved 4/9/26
Jefferson County Public Library Board of Trustees
420 W. Main St., Madison, IN 47250
March 12, 2026
Present: Kelly Joyce, President; Mary Kay Butler, Vice-President; Sally Wurtz, Secretary; Joy Culp, Treasurer; Kathy Crafton, Board Member; Terry Phillips, Board Member; Judi Terpening, Director; Jess McAlister, Assistant Director, Wil Goering, Library Attorney; Sarah Correll, Associate at Ice Miller LLP; Jason Tanselle, Director of Baker Tilly Municipal Advisors LLC.
Not Present: Board members Kathy Rosenberg, Robyn Ryle.
President Joyce opened the regular meeting at 4:00 P.M.
Approval of Agenda
Crafton made a motion to approve the agenda as amended. Butler seconded. Motion carried.
Baker Tilly Municipal Advisors
Tanselle and Correll gave a detailed presentation on issuing bonds. They also provided a Library specific "Proposed and Tentative Timetable" for pursuing a bond in 2026.
Approval of Minutes
Wurtz made a motion to approve the regular meeting minutes and executive session minutes from February 12, 2026 as presented. Butler seconded. Motion carried.
Treasurer’s Report & Approval of Claims
February 13 through March 12, 2026
Operating Fund expenditures were $128,778.31. Expenditures from all funds were $146,523.54. Operating Fund receipts were $3,652.92. Total receipts to all funds were $22,076.56. Balance in the Operating Fund as of March 12 was $1,049,897.82. Total bank balance was $1,813,552.78.
1 Expenditure over $6,000:
$11,678.98 to Jefferson County Treasurer for health insurance premiums.
Phillips made a motion to approve claims for $146,523.54. Butler seconded. Motion carried.
Director Terpening’s report
Adult Programming
February Programs: 18, Attendance: 186
Programs and Attendance
Paint & Sip; Monet Style had 8 attendees.
Hanover Book Group; Selection Meeting 2026 had 8 attendees (rescheduled from January).
Stitch in Public Day had 15 attendees.
Paint & Sip; Van Gogh Style had 23 attendees.
Silent Book Club had 4 attendees.
La Leche League had 18 attendees.
The Hangout Chapter 3; Crazy Little Thing Called Love Music Bingo had 42 attendees. Second Saturday Stitchers had 7 attendees.
Rug Hooking, etc. had 6 attendees.
Black History Month Film; Old Heart had 15 attendees.
Yearly Goal Punch Cards had 7 attendees.
Hanover Book Group read "Sex of the Midwest" by Robyn Ryle. There were 9 attendees.
Bedazzled Bookmarks had 17 attendees in 2 sessions.
Virtual Author Talk Series:
Swashbuckling Heroines & High Seas Adventures by Novelist Vanessa Riley: 1 registration, 0 live views, and 30 archive views.
Mojos, Mermaids, Medicine & 400 Years of Black Women's Magic by Lindsey Stewart: 5 registrations, 2 live views, and 32 archive views.
Smithsonian's Gamble; The Incredible History Behind the World's Largest Museum: by Smithsonian Curator Emeritus Tom Crouch: 9 registrations, 5 live views, and 8 archive views.
Meetings
16 meetings with 98 attendees.
Outreach
Made 18 deliveries and circulated 100 items.
Children’s/YA Programming
February Programs 12; Attendance 290
Children (Ages 0-5)
Mother Goose on the Loose had 63 attendees in 3 sessions.
Story Time at Hanover had 38 attendees in 3 sessions.
Children (All ages)
Reading to Dogs had 53 attendees.
Cocoa & Canvas Minis had 25 attendees.
Lego Club had 14 attendees.
Homeschool Hangout: "Underground Railroad" had 40 attendees.
Young Adult
Valentine Cookie Decorating had 32 attendees.
Outreach
Story Line had 25 calls.
Social Media/Circulation Statistics
Website had 2,718 visits. Top pages: Events Calendar, Location & Hours, Digital Media.
Niche Academy had 19 views. Top tutorial by views was Libby.
Local History website had 1,419 visits. Top pages: MCHS, Obituaries, Yearbooks.
Monthly newsletter went out to 5,095 recipients.
Facebook followers 4,232. Top post by engagement was Bookmobile Teaser. Top post by reach was Underground Railroad.
Instagram followers 863. Top post by engagement was Library Lovers Month Top post by reach was Bookmobile Teaser.
YouTube had 1,371 views.
Circulations were 14,707.
Made 70 new library cards.
Visits to the Library were 5,701.
Public computer users were 662. Wifi users were 439.
Staff and Volunteers
Staff member Illa will celebrate 35 years at the Library on March 22.
Staff Development Day was an in depth staff meeting, trainings and some fun activities.
Jess represented the Library at the Canaan Community Academy Job Fair.
Kara and Cherie attended the Youth Services Department Roundtable at Jackson County Library.
Kara, Cherie and Hope will be attending a Youth Services Conference in Muncie March 22-23. Judi will be there one day attending the ILF Board Meeting.
Ongoing and Upcoming Events
Hoosier Heroines programs will be this weekend. Partners are HMI, Scarlet Begonia, Ohio Theater, Lanier Mansion, John Paul Chapter DAR and others.
March 14 - "Researching Records of Women Ancestors & Dating Vintage Photographs."
March 14 - A family program "Fierce Forest Protectors."
Hanover Book Group will discuss "The Death of Us" by Lori Rader-Day on March 30. The Library is hosting an author visit by Lori Rader-Day at 6 P.M. on April 30, funded by an Indiana Humanities Grant that Ann wrote.
The Bookmobile Ribbon Cutting and Hanover Branch Sweet 16 celebration will be April 10, 2-5 P.M.
National Library Week is April 19 through 25.
Friends of the Library
Next meeting will be March 17, 2026.
Annual Open Meeting will be April 21.
Spring Book Sale will be May 29 - 31.
Building/Renovation/Technology
Elevator renovation is planned for mid-April and it will be down for about 6 weeks. Advertising and signage are planned to let patrons know in advance.
Judi went to the County Council meeting on March 10 to present the proposed building project and financing.
Bookmobile is now licensed and title is switched over. Fiction Wraps had a printer down so they have not started on the wrap yet.
Advocacy
House Bill 1406 passed. What that means for public libraries is that they will only be allowed to ask for half of the maximum growth quotient when preparing their budgets, unless they go to binding review with the fiscal body (County Council).
Correspondence
Received a thank you note from Jefferson County History and Art Center for the "Fountain of Culture" books.
Received the Community Foundation report for the 4th quarter of 2025. Endowed assets grew 2.44% in the 4th quarter and ended the year at 15.68%. Endowed assets are up 5.70% through February 17, 2026.
Continuing Business
The new platform for the Library Annual Report is now available and Judi is working on it. The due date was extended by 2 months and it should be finished by the April meeting.
New Business
The Building project was discussed further.
Motion to adjourn by Phillips. Seconded by Butler. Meeting adjourned at 4:40 P.M.