Jefferson County Public Library
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Board of Trustees
The Jefferson County Public Library Board of Trustees will meet on October 10, 2024, at 4 PM Eastern. Anyone who wants to be added to the agenda must email contact@mjcpl.org at least 48 hours before the meeting.
The Jefferson County Public Library Board of Trustees is composed of seven citizens who are residents of the library district. The trustees serve without pay and may serve four consecutive terms of four years each. The appointing authorities are:
Jefferson County Council: 2 appointments
Jefferson County Commissioners: 2 appointments
Madison Consolidated Schools: 2 appointments
Southwestern Schools: 1 appointment
The Library Board of Trustees establishes policies for the operation of the library district for which it is to provide services.
Board Members
Terry Phillips - President
Appointing Body: Jefferson County Commissioners
Term 3 Expires: 6/30/2026
Kelly Joyce - Vice President
Appointing Body: Madison Consolidated Schools
Term 3 Expires: 6/30/2028
Mary Kay Butler - Secretary
Appointing Body: Madison Consolidated Schools
Term 2 Expires: 6/30/2026
Sally Wurtz
Appointing Body: Jefferson County Council
Term 4 Expires: 6/30/2027
Kathy Rosenberg
Appointing Body: Jefferson County Council
Term 4 Expires: 6/30/2028
Kathy Crafton
Appointing Body: Jefferson County Commissioners
Term 2 Expires: 6/30/2028
Robyn Ryle
Appointing Body: Southwestern Schools
Term 2 Expires: 6/30/2026
Meetings
The Board meets the second Thursday of each month at 4:00 pm in the auditorium at the Madison library. They welcome thoughtful comments from the community. If you'd like to speak at a Board meeting, please see the RULES.
Meeting Minutes
June 2024
Approved 7/11/24
Jefferson County Public Library Board of Trustees
420 W. Main St., Madison, IN 47250
June 13, 2024 Regular Meeting
Present: Robyn Ryle, President; Kelly Joyce, Secretary; Joy Culp, Treasurer; Mary Kay Butler, Board Member; Sally Wurtz, Board Member; Kathy Rosenberg, Board Member; Kathy Crafton, Board Member; Judi Terpening, Director; Jess McAlister, Assistant Director.
Not Present: Terry Phillips, Vice President.
President Ryle opened the meeting at 4:03 P.M. Joyce made a motion to approve the agenda. Butler seconded. Motion carried.
Butler made a motion to approve the minutes from the May 9, 2024 regular meeting. Wurtz seconded. Motion carried.
Treasurer’s Report & Approval of Claims
May 10 through June 13, 2024
Operating Fund expenditures were $124,962.55. Expenditures from all funds were $142,515.33. Operating Fund receipts were $6,026.64. Receipts to all funds were $22,224.95. Balance in the Operating Fund as of June 13, 2024 was $821,573.45. Total bank balance was $1,432,601.36.
There was 1 check over $6,000:
$11,484.29 to Jefferson County Treasurer for health insurance premiums.
Crafton made a motion to approve the payment of claims in the amount of $142,515.33. Wurtz seconded. Motion carried.
Director Terpening’s report
May Adult Programming
19 events with 167 attendees.
Online Drawing & Painting Class had 12 attendees in 5 classes.
Comics & Graphic Storytelling Class had 15 attendees in 3 classes.
Beginning Salsa Dancing had 60 attendees in 4 classes.
Self Defense Workshop had 9 attendees.
Madison Main Street - "Meet Your Main Street" had 18 attendees.
La Leche League had 18 attendees.
Second Saturday Stitchers had 9 attendees.
Plant Exchange had 14 attendees.
Hanover Book Group read The Women by Kristin Hannah and had 8 attendees.
Hope Community had 4 attendees for Azulejo Tiles craft.
Meetings
15 Meetings with 82 attendees.
Outreach
26 deliveries and circulated 124 items.
Children’s & Young Adult
72 programs with 4,157 attendees
Includes visits to most schools in Jefferson County to promote Summer Reading Program Story Time at Hanover had 9 attendees.
Lego Club had 15 attendees.
Book Bash had 5 attendees.
Reading to Dogs had 39 attendees.
Children's Book Week Scavenger Hunt had 52 participants.
Farmer's Market Kite Craft: 40 did the craft, 63 stopped by the table.
Story Line had 26 calls.
Social Media/Circulation Statistics
Website had a 3% increase with 2,966 visits.
Local History website had 1,412 visits.
Monthly newsletter went out to 4,526 recipients.
Facebook followers increased by 1% to 3,715. Top post by engagement was the Tiny Art Show. Top post by reach was Summer Reading Kickoff.
Instagram followers were 769.
Circulations in May were 15,951, up 2,700 compared to 2023.
Visits to the Library in May were up by 7,911, about 250 more than 2023.
Staff and Volunteers
Terpening, Culp and Poling attended the Annual Budget webinar presented by SBOA and DLGF.
All staff have been preparing for Summer Reading.
Hired a high school intern, Maggie Elles and a college intern, Addison Mundt for the summer.
There were two weddings of Library staff recently. Rebecca Lathrem Taflinger in May and Hannah Hughes Bowman in June.
Ongoing and Upcoming Events
Silly Safari Animal Shows on June 17 - shows at 11 A.M. and 1 P.M.
Author Talk with David Kummer - he will discuss his book The Silent Forrest on June 20 at 6 P.M.
Juneteenth documentary on June 24.
Tiny Art Show entries are due by June 28.
Community
Touch-a-Truck will kick off Summer Reading on June 3.
Library was part of the Healthy Lifestyles Scavenger Hunt on June 6.
Children and Teen Departments will do outreach to Girls' Inc. and La Case Amiga in June and July.
Friends of the Library
May Book Sale receipts were $2,620.10.
Had a going away party for volunteers Dave Cassel and Tina Jones, who are moving to Minnesota.
Pop-up Sidewalk Sales will be held on June 15, July 20 and August 17.
Buildings
Library is closed June 19 for Juneteenth.
Both Libraries will close at 5 P.M. on July 5 for the Regatta Parade.
Terpening met with Architect Kevin Montgomery and they toured the Library. He sent a summary of the discussion and the Library's needs. That information was shared with the Board. Terpening also spoke with Pam Seabolt at MCLS. She helps libraries with their strategic plan and would help set up community conversations and surveys.
Technology
Terpening contacted ENA about the multiple Spectrum outages recently, which affects Library service.
Correspondence
Received a book complaint from a non-resident. She was given a reconsideration form and did not fill it out, but left a note for the director.
Evergreen annual report; there are now 130 member libraries. JCPL is #14 in resource sharing.
Received a nice note from Canaan Community Academy expressing appreciation for McAlister's attendance at their Career Fair. They talked to students about what it takes to become a librarian.
Library received in $4,725.00 in grants from the Community Foundation.
Continuing Business - None
New Business
Board By-Laws were reviewed and will be revisited at the July meeting.
Wurtz made a motion to approve the Slate of Officers for July 1, 2024 through June 30, 2025. Crafton seconded. Motion carried. Officers nominated at the May meeting were Terry Phillips, President; Kelly Joyce, Vice-President; Mary Kay Butler, Secretary; Joy Culp, Treasurer.
Crafton and Joyce took the Oath of Office for re-appointment to the Library Board. Rosenberg had previously taken her Oath of Office. All three will serve from July 1, 2024 through June 30, 2028.
Motion to adjourn by Butler at 4:35 P.M. Joyce seconded. Meeting adjourned.