Jefferson County Public Library
Home > Get Involved > Board of Trustees
Board of Trustees
The Jefferson County Public Library Board of Trustees will meet on March 13, 2025, at 4 PM Eastern. Anyone who wants to be added to the agenda must email contact@mjcpl.org at least 48 hours before the meeting.
The Jefferson County Public Library Board of Trustees is composed of seven citizens who are residents of the library district. The trustees serve without pay and may serve four consecutive terms of four years each. The appointing authorities are:
Jefferson County Council: 2 appointments
Jefferson County Commissioners: 2 appointments
Madison Consolidated Schools: 2 appointments
Southwestern Schools: 1 appointment
The Library Board of Trustees establishes policies for the operation of the library district for which it is to provide services.
Board Members
Terry Phillips - President
Appointing Body: Jefferson County Commissioners
Term 3 Expires: 6/30/2026
Kelly Joyce - Vice President
Appointing Body: Madison Consolidated Schools
Term 3 Expires: 6/30/2028
Mary Kay Butler - Secretary
Appointing Body: Madison Consolidated Schools
Term 2 Expires: 6/30/2026
Sally Wurtz
Appointing Body: Jefferson County Council
Term 4 Expires: 6/30/2027
Kathy Rosenberg
Appointing Body: Jefferson County Council
Term 4 Expires: 6/30/2028
Kathy Crafton
Appointing Body: Jefferson County Commissioners
Term 2 Expires: 6/30/2028
Robyn Ryle
Appointing Body: Southwestern Schools
Term 2 Expires: 6/30/2026
Meetings
The Board meets the second Thursday of each month at 4:00 pm in the auditorium at the Madison library. They welcome thoughtful comments from the community. If you'd like to speak at a Board meeting, please see the RULES.
Meeting Minutes
January 2025
Approved 2/13/25
Jefferson County Public Library Board of Trustees
420 W. Main St., Madison, IN 47250
January 9, 2025
Present: Mary Kay Butler, Secretary; Joy Culp, Treasurer; Sally Wurtz, Board Member; Kathy Rosenberg, Board Member; Kathy Crafton, Board Member; Robyn Ryle, Board Member; Judi Terpening, Director; Jess McAlister, Assistant Director.
Not Present: Terry Phillips, Kelly Joyce
President Phillips opened the meeting at 4:03 P.M. Wurtz made a motion to approve the agenda. Butler seconded. Motion carried.
Public Hearing for Internet & Computer Use Policy: No members of the public were present.
Secretary Butler opened the meeting at 4:00 P.M. Wurtz made a motion to approve the agenda. Crafton seconded. Motion carried.
Wurtz made a motion to approve the regular meeting minutes from December 12, 2024. Ryle seconded. Motion carried. Ryle made a motion to approve the regular meeting minutes from September 12, 2024. Wurtz seconded. Motion carried.
Treasurer’s Report & Approval of Claims
December 13 through December 31, 2024
Operating Fund expenditures were $58,019.88. Expenditures from all funds were $68,525.50. Operating Fund receipts were $661,408.64. Receipts to all funds were $670,696.93. Balance in the Operating Fund as of December 31, 2024 was $1,515,954.80. Total bank balance was $2,165,353.79. Received the fall tax distribution of $653,580.34, net amount after SBOA exam fees of $2,829.17 were deducted.
There was 1 check over $6,000:
$11,527.26 to Jefferson County Treasurer for health insurance premiums.
The following transfers were made within the Operating Fund:
$3,000.00 from 1.12 Full Time to 1.11 Librarian Salary.
Crafton made a motion to approve payment of claims for $68,525.50. Wurtz seconded. Motion carried.
January 1 through January 9, 2025
Operating Fund expenditures were $78,902.99. Expenditures from all funds were $86,299.03. Operating Fund receipts were $129.81. Receipts to all funds were $18,353.37. Balance in the Operating Fund as of January 9, 2025 was $1,437,181.62. Total bank balance was $2,097,408.13.
There was 1 check over $6,000:
$10,035.32 to Evergreen Indiana-ISL Foundation for annual membership fee.
Ryle made a motion to approve payment of claims for $86,299.03. Rosenberg seconded. Motion carried.
Director Terpening’s report
Adult Programming
December Events: 18 - Attendance: 130
Programs and Attendance
Cartooning and Caricature Drawing had 11 attendees in 5 classes.
Watercolor Class had 17 attendees in 4 classes.
Second Saturday Stitchers had 3 attendees.
La Leche League had 18 attendees.
Festive Fabric Scrap Ornaments Craft had 11 attendees.
Paint Your Own Nutcracker had 38 attendees in 2 sessions.
Red Cross Blood Drive had 27 attendees.
Hanover Book Group read "The Wishing Game by Meg Shaffer. There were 10 attendees. Hope Community had 5 attendees for Village Craft.
Virtual Author Talk Series:
Unearthed: Exploring the Smithsonian National Gem Collection with Dr. Jeffrey Post: 0 live views (2 registrations and 39 archived views)
On Pulse-pounding, Family Driven Mysteries: A Conversation with Laura Dave: 0 live views (1 registration and 30 archived views)
Meetings
11 Meetings with 74 attendees.
Outreach
20 deliveries and circulated 138 items.
Children’s & Young Adult: 9 Total Programs with 278 attendees
Children’s In-House Programs
Mother Goose on the Loose had 14 attendees in one session.
Story Time at Hanover had 2 attendees in one session.
Find Rudolph had 122 participants at Madison and 61 at Hanover.
Children (all ages)
50 Candy Cookie House kits were assembled for patrons to pick up at Madison and 20 for Hanover. The kits contained everything needed to make a small gingerbread house.
Story Line had 32 calls.
Family
Ornament Crafts had 48 attendees.
All ages Gingerbread Decorating Program had 42 attendees.
Gingerbread Decorating Contest had 40 entries. 21 youth, 9 teens and 10 adults sent in pictures of their gingerbread house and staff voted for winners. There were 661 People's Choice votes on Facebook.
Games, Cocoa & Cookies had 30 attendees.
Social Media/Circulation Statistics
Website had 2,626 visits.
Local History website had 1,012 visits.
Monthly newsletter went out to 4,789 recipients.
Facebook followers 3,852. Top post by engagement was Gingerbread House Contest.
Total Instagram followers 809. Top post by engagement was New Year Closure.
YouTube had 99 views.
Niche Academy had 17 views.
FAQ had 11 views.
Circulations in November were 14,142.
There were 57 new library card registrations.
Visits to the Library in November were 6,143.
Computer usage was 653. Wireless usage was 2,265.
Staff and Volunteers
Performance evaluations are all completed.
AVC accounting software was updated for 2025 on Business Office and Director's computers. Library closed for snow days on January 6 & 7 because Jefferson County was under a travel warning. Legislative Advocacy Day is February 3. Terpening and McAlister will attend.
Ongoing and Upcoming Events
Winter Reading for all ages began January 2 and goes through the end of February.
Silver Ceramics, the Indiana Arts Council program, begins January 13.
Mother Goose on the Loose and Story Time sessions begin January 21.
Library will be closed for MLK birthday on January 20.
Staying Safe Online, the PLA Digital Grant program in partnership with Lifetime Resources, starts January 22. Other classes will follow.
"Stitch in Public" Day, presented by Cotton Mill Stitchers, will be February 1, from 10am - 3:30pm. Everyone is welcome to join others at the Madison Library as they work on stitching projects.
Community
McAlister and Bowman installed the new StoryWalk book signs at Clifty Park. The new title is "Old Rock is Not Boring."
Friends of the Library
Sold over 600 books in 6 hours at the Holiday Book Sale on December 14. Total income was $543.50. The annual meeting will be in April and a spring book sale in May.
Buildings
Renewed the agreement with Dunlap for HVAC services.
Terpening met with Library attorney, Goering and bond counsel. One proposal was received from a financial advisor and Terpening will meet with another one next week.
Strategic Plan
Terpening is meeting with the MCLS consultant January 14.
Correspondence
Community Foundation letter reporting the Library Endowment will have $3,700 to award in 2025.
Continuing Business
Rosenberg made a motion to approve the Meeting Space Policy as amended. Crafton seconded. Motion carried.
New Business
Rosenberg made a motion to approve the Notary Public Policy with no changes. Wurtz seconded. Motion carried.
Rosenberg made a motion to approve the transfer of $100,000.00 of 2024 unused and unencumbered funds from the Operating Fund to the Rainy Day Fund. Crafton seconded. Motion carried.
Ryle made a motion to approve Terpening's request to close the Library on April 14 for an All Staff Strategic Planning Retreat. Rosenberg seconded. Motion carried.
Motion to adjourn by Rosenberg at 4:39 P.M. Wurtz seconded. Meeting adjourned.