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Jefferson County Public Library

Meeting Minutes

January 2020

Approved 2/13/20

REGULAR MEETING OF THE JEFFERSON COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES
420 W. MAIN STREET MADISON, IN 47250

January 9, 2020

Present:
Mary Kay Butler, President
Kathy Rosenberg, Secretary
Joy Culp, Treasurer
Kelly Joyce
Terry Phillips
Judi Terpening, Director
Jessica McAlister, Patron Services Coordinator

Not Present:
Sally Wurtz, Vice-President
Dana Riddle
Barbara McKinney

The meeting was opened 4:00 P.M. by President Butler and the agenda was approved on a motion by Rosenberg and a second by Phillips.

Minutes
Wurtz moved to accept the minutes from the regular December meeting as presented. Joyce seconded. Motion carried.

Financial Report
Culp gave the financial report:

  • Operating Fund expenditures December 13 through December 31, 2019 were $47,586.26. Expenditures from all funds were $57,848.54. Operating Fund receipts were $575,090.21. Tax draw was $571,920.79. Receipts to all funds were $581,172.79. Balance in the Operating Fund as of December 31 was $1,246,747.05. Total bank balance was $1,768,330.88.

  • There was 1 check over $6000:

    • $10,705.07 to Jefferson County Treasurer for health insurance premiums (Library paid $8,591.65).

  • The following transfers were made within the Operating Fund in December:

    • $230.00 from 2.12 Stationary & Printing to 2.13 Other Office Supplies.

    • $152.00 from 3.14 Other Professional Services to 3.141 Programming Adult.

    • $607.00 from 3.22 Postage to 3.21 Telephone and Internet.

Phillips moved to accept the financial report for December 13-31, 2019 as presented.  Rosenberg seconded. Motion carried.

  • Operating Fund expenditures January 1 through January 9, 2020 were $45,481.36. Expenditures from all funds were $50,005.90. Operating Fund receipts were $468.00. Receipts to all funds were $7,079.64. Balance in the Operating Fund as of January 9 was $1,201,974.16. Total bank balance was $1,725,404.62.

Rosenberg moved to accept the financial report for January 1-9, 2020 as presented.  Joyce seconded. Motion carried.

Director’s report
Terpening reported the following:

Adult Programming

  • 14 events with 294 attendees.

  • 59 attended the showing of a short film “Empty Skies".”

  • Winter Reading program had 82 participants reading 330 books.

  • Knitting classes have ended for now and some new programs are being planned.

Teen Programming

  • 7 events with 4 attendees.

  • Girls Who Code program has 7 registered.

Youth Services

  • 14 events with 171 attendees.

  • Make & Take Gifts had 17 attendees.

  • Reading to Dogs had 23 attendees.

Circulation

  • Each year for the past 3 years we have seen an increase in circulations, program attendance, and the number of people getting library cards.

Staff

  • Our Staff Holiday Party was held on December 14 here at the library after hours. It was catered by Hanover College Parkhurst Catering.

  • One of our Pages is leaving so we will be advertising for that position soon.

Training

  • Technical Services staff attended an in-house training on the acquisitions feature in Evergreen.

Building & Grounds

  • The gutters have been cleaned at Madison.

  • The hot water heater was repaired at the Hanover Branch.

Miscellaneous

  • Shifting has been completed in the basement so all genres by the same author are shelved together. Some re-labeling still needs to be done.

Correspondence

  • The Board received a thank you card from the library staff for the gift.

Continuing Business

  • None.

New Business

  • Dorothy Bersch, who recently passed away has named Jefferson County Public Library as a beneficiary in her will. The required documents have been completed and need a signature by the Board Secretary before the check will be issued. Rosenberg signed.

  • A motion was made by Joyce to approve the revised Purchasing Policy as presented with changes. Phillips seconded. Motion carried.

  • A motion was made by Phillips to approve the Resolution for Check Signing Authority as presented with no changes. Rosenberg seconded. Motion carried.

  • A motion was made by Joyce to approve the Resolution to Pay Bills Without Prior Approval as presented with no changes. Phillips seconded. Motion carried.

Meeting adjourned at 4:51 P.M.