Text Size:
My Account Locations & Hours Events
Tutorials Email Us Follow Us on Facebook Follow Us on Instagram Subscribe to our YouTube Channel
Questions? Email a Librarian

Jefferson County Public Library

Meeting Minutes

December 2019

Approved 1/9/20

REGULAR MEETING OF THE JEFFERSON COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES
273 N. MADISON AVE., HANOVER, IN 47243

December 12, 2019

Present:
Mary Kay Butler, President
Sally Wurtz, Vice-President
Kathy Rosenberg, Secretary
Joy Culp, Treasurer
Dana Riddle
Terry Phillips
Judi Terpening, Director
Jessica McAlister, Patron Services Coordinator

Not Present:
Kelly Joyce
Barbara McKinney

The meeting was opened 4:06 P.M. by President Butler and the agenda was approved.

Minutes
Wurtz moved to accept the minutes from the regular November meeting as presented. Phillips seconded. Motion carried.

Friends of the Library

  • No report.

Financial Report
Culp gave the financial report:

  • Operating Fund expenditures November 15 through December 12, 2019 were $97,759.88. Expenditures from all funds were $109,686.96. Operating Fund receipts were $6,683.83. Receipts to all funds were $18,644.93. Balance in the Operating Fund as of December 12 was $719,175.66. Total bank balance was $1,244,939.19.

  • There was 1 check over $6000:

    • $10,876.09 to Jefferson County Treasurer for health insurance premiums (Library paid $8,658.85).

  • The following transfers were made within the Operating Fund in December:

    • $3000.00 from 3.14 Other Professional Services to 3.141 Adult Programming.

    • $1500.00 from 3.14 Other Professional Services to 3.146 Ebook Services.

    • $1500.00 from 3.24 Professional Meetings to 3.21 Telephone and Internet.

Riddle moved to accept the financial report as presented.  Riddle seconded. Motion carried.

Director’s report
Terpening reported the following:

Adult Programming

  • 17 events with 277 attendees.

  • Caroling with Santa had 97 attendees.

  • Local artist TeriLu Adler held a class on the fundamentals of needle felting at Hanover.

Teen Programming

  • 9 events with 8 attendees.

  • The Anime Club is being replaced with a Teen Hangout night.

  • Girls Who Code begins in January.

Youth Services

  • 19 events with 243 attendees.

  • Motsinger went to Sandstone in November to talk about the various types of materials available at the library and she demonstrated how playaways work.

  • Create-a-Carebear had 33 attendees at Hanover and 36 at Madison.

Circulation

  • We had 200 more circulations than this month last year. Over 1000 of those were print books.

Building & Grounds

  • The gutters have been cleaned at Hanover.

Staff

  • Lathrem will be inducted into the National Society of Leadership and Success at Ivy Tech on December 12.

Training

  • Terpening, Culp, and Poling have been attending webinar trainings in preparation for the new year and to learn about some new procedures in accounting.

Technology

  • We are looking at pricing for computer upgrades for staff in 2020.

Miscellaneous

  • The Adult Literacy Council is working with River Valley Resources to get the “Dolly Parton Imagination Library” in Jefferson County. It provides free books to children.

  • An event will be planned to celebrate the 10th anniversary of the Hanover Branch April 10, 2020.

  • Inman wrote and received a grant from The Indiana Humanities to have Indiana author Lori Rader-Day come here in April.

  • Bessenecker was accepted to participate in the Librarian Technology Academy offered by the State Library and Purdue.

Correspondence

  • The Friends sent a thank you note to the Board for providing them with donuts at the book sale.

  • Library staff received a thank you note from an appreciative patron for being so helpful.

  • We received a thank you note from Marci at Visit Madison for the Library History books that we donated for the Nights of Christmas homeowner’s gift baskets.

  • The Community Foundation report showed a .30% decrease to the endowed assets at the end of the third quarter. However, endowed assets have grown 13.14% through the first 3 quarters.

of the third Continuing Business

  • None.

New Business

  • Board members agreed with Terpening’s recommendation to close the Library on Friday, July 3, 2020, for Independence Day and remain open on Saturday, July 4th.

  • Phillips made a motion to accept the JCPL Long Range Plan 2020-2024 as presented. Riddle seconded. Motion carried.

Meeting adjourned at 4:40 P.M.